Booking and cancellation policy

Fees and charges

• Schools will be charged based on the number of students confirmed as attending the excursion, incursion or camp, or the number of students who attend on the day (whichever is greater).

• Failure to complete and return required forms at least 7 days prior to the booked date will result in full charge to the school, based on the initial student numbers booked, or the number of students who attend on the day (whichever is greater).
• DoE schools are required to sign and return the Interschool Journal notice (attached to the confirmation email) with their completed visitor forms. The final journal amount will be calculated on the day of the excursion, incursion or camp.

• Non-DoE schools are required to provide a purchase order number on their completed visitor forms. Failure to provide a PO number may result in the visit being cancelled.

Return of paperwork

Documents that need to be submitted to Brewongle at least one week prior to your visit:

• Visitor information form (confirming student numbers)
• Student information form
• Interschool Journal notification form (DoE Schools)
• Purchase Order number required for all Catholic schools
• If kayaking - prerequisites and requirements form, including visiting school acknowledgement
• Dietary information (for Camps)
• Cabin lists (for Camps)

Cancellations or changes to bookings

• Once schools have made a booking, it is the booking staff members responsibility to make sure that the confirmation paperwork sent to Brewongle EEC is correct and that the school community has been fully informed of the visit requirements.

• If you need to make changes to your booking, Brewongle EEC requires a minimum 30 days written email notice to make adjustments to your booking.

• Brewongle reserves the right to cancel or postpone in the event of inclement weather. Please see the Brewongle website for the list of trigger points for cancellation.

• Schools will be contacted as soon as possible if the weather forecast indicates cancel or postpone conditions
• If an excursion is cancelled due to weather conditions, no cost will be incurred to the visiting school. In most cases, we will do our best to arrange an alternate visit date.

Fees charged for booking cancellation

• Within 30 days of excursion or incursion date - $250 administration fee
• Within 30 days of camp date - $500 administration fee
• Within 7 days of excursion, incursion or camp date - total fee charged based on the advised student attendance (initial booking)